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  Booth Allocation Policy 
 
  The booth allocation policy below is applicable to all exhibitors.

Hong Kong Exhibitors and non-Hong Kong Individual Exhibitors will be invited to attend a Booth Selection Meeting of its respective theme zone and booth size to select a new booth location, according to the below priority.

A. Booth selection mechanism for ALL exhibitors including those of Hall of Fame (HOF)
  Exhibitors will be invited to booth selection meeting according to the following factors in descending order:
 
  1. Booth Area
    Exhibitors of larger booth size will have priority over those with smaller booth size.
  2. Booth Option
    Exhibitors taking Custom-built Participation will have priority over Deluxe/Premium Booth, while exhibitors taking Deluxe/Premium Booth will have priority over Standard Booth exhibitors for the same booth size. Standard booth option is NOT applicable to exhibitors of Hall of Fame.
  3. Past Exhibitor (i.e. exhibitors of Autumn Edition 2025) has priority in booth selection over new exhibitors (i.e. those did not exhibit in Autumn Edition 2025).
  4. Open Ballot
    Exhibitors of equal status will undergo an open ballot to determine their booth selection sequence.
   
B. Booth arrangement for PAST exhibitors (except those of Hall of Fame (HOF); Mainland China & Taiwan exhibitors)
 
  1. The following group of past exhibitor is NOT required to attend the Booth Selection Meeting:
    • Past exhibitors maintaining the SAME booth size, booth option and location as in Autumn Edition 2025. Change of booth option will only be accepted for exhibitors to upgrade from Standard Booth option to Premium Booth option, or from Premium Booth option to Custom-built Participation.
  2. The below groups of past exhibitors are required to release their existing booth locations and select new locations by attending the booth selection meeting:
    • Past exhibitors requesting to REDUCE BOOTH SIZE in the same product section.
    • Past exhibitors requesting to DOWNGRADE BOOTH OPTION in the same product section
      This is applicable to exhibitors who request change in booth options from Custom-built Participation to Deluxe Booth, Premium Booth or Standard Booth, or other changes following the aforementioned downgrading order.
    • Exhibitors requesting to RELOCATE their booths in the same product section
    • Exhibitors requesting to RELOCATE their booths to ANOTHER PRODUCT SECTION
      Exhibitors have to submit evidence or documentation (e.g. product catalogue, advertisements, brochures, etc) to show their exhibits fit into the new product section. Changes in product section are subject to the decision and written approval of the Organiser.
    • Past exhibitors requesting to EXPAND their booth size
      Exhibitors' present booth size and location will be released as soon as they are allowed for expansion. Requests for larger exhibition space will be approved subject to space availability. If exhibitors are not successful in expanding the booth, they may retain the same location as in precedent year.
   
C. Hall of Fame (HOF)

 

The Hall of Fame is open to companies with original brands or licensees of brand names. Exhibitors have to present a valid brand name registration and / or an authorisation letter from the brand owner(s). Priority will be given to the followings:

 
  • Brands with advertising in consumer-oriented media to promote awareness and sales
  • Brands with retail display in any market
  Booth Selection Mechanism for Existing Hall of Fame exhibitors
Exhibitors of Hall of Fame in Hong Kong Electronics Fair 2025 (Autumn Edition) will have priority to keep their booth location provided that the exhibitors are maintaining SAME size, SAME booth option and within SAME thematic section. Change of booth option will only be accepted for exhibitors to upgrade from Deluxe Booth option to Custom-built participation provided that the exhibitors' previous booth size is 30sqm or above.

Exhibitors who have any changes in booth size, booth option or thematic section are required to release their existing booth locations and select new locations by attending the booth selection meeting:
 
  1. Booth Area
    Exhibitors of larger booth size will have booth selection priority over those with smaller booth size.
  2. Booth Option
    Exhibitors taking Custom-built participation will have priority over Deluxe Booth for the same booth size
  3. Past Exhibitor (i.e. exhibitors of Autumn Edition 2025) has priority in booth selection over new exhibitors (i.e. those did not exhibit in Autumn Edition 2025).
  4. Open Ballot
    Exhibitors of equal status will undergo an open ballot to determine their booth selection sequence.
   
 
Important Remarks for ALL Exhibitors (including Hall of Fame):

1.

HKTDC Hong Kong Electronics Fair 2026 (Autumn Edition) is divided into different product theme zones and exhibitor's display on its stand must incorporate at least 60% of its display area exhibiting the appropriate products corresponding to the product theme zone specified. The Organiser reserves the right to rearrange the categorization of the product sections, and to relocate your booth to the relevant product section. Please refer to the specific product categories in ‘Select Product Listing' page.

2.

Although past exhibitors normally enjoy priority to continue exhibiting, whether an application will be accepted depends on a number of factors, e.g. whether an exhibitor has breached any fair regulations in the previous years. Applications submitted after the application deadline will be processed as a NEW exhibitor and acceptance is subject to space availability.

3.

The Organiser reserves the right to decline any application should the applicants are not eligible to exhibit at the Exhibition pursuant to the Terms of Application and Exhibition Rules & Regulations.

4.

A Letter of Confirmation issued by the Organiser is needed to confirm any Booth Location/ Size/ Product Section. No refund will be made to the exhibitor after the confirmation letter is issued.

5.

The Organiser reserves the right to relocate an entire product section to a new location in order to enhance the overall attractiveness of the event to the buyers. If the location occupied by your company in the last event would then become part of the relocated section, you will be required to release your previous location and attend the Booth Selection Meeting to select a new location.

6.

The floorplan is subject to final approval from the venue operator, Hong Kong Convention and Exhibition Centre (HKCEC). If the location occupied in the last event becomes unavailable after vetting by HKCEC, the past booth location can no longer be retained and the exhibitor will be required to attend the Booth Selection Meeting to select a new location.

7.

All booth size / location requests are subject to space availability and the Organiser’s discretion.